Important Information and Rules

ABOUT EXHIBITOR MANUAL

By using the link below, you can access the Exhibitor Manual which provides details for our exhibitors about their stand area, technical requirements, any sort of information and rules regarding the exhibition.

You are kindly requested to read all the details in Exhibitor Manual and to send your technical requirements via technical forms without waiting for the deadline for submission.

Please click here for Exhibitor Manual

COVID-19 EXHIBITOR GUIDE

Following the COVID-19 outbreak, it is important for us to plan the exhibition which we will organize as HYVE FUARCILIK in a safe and structured way. It is the responsibility of the organizer company to see the risks of COVID-19, to take measures and to work with necessary encouragements in the venue. However, we would like to inform you that the works to be done within the stand area of the exhibitors is under exhibitors’ own responsibility. Therefore, we would like you to take into consideration the “Covid-19 Exhibitor Guide” shared with you below.

Please click here for Covid-19 Measures Exhibitor Guide and Video

GENERAL IMPORTANT RULES

We would like to remind you some rules important for your health and safety as stated by TOBB (The Union of Chambers and Commodity Exchanges of Turkey) in the Notice titled “Rules for Exhibitions to be Carried Out in Closed Areas”:

  • It will be necessary to have hand sanitizers with biocidal product license given by Ministry of Health in the stand, and to clean the products in your stand with these sanitizers right after they are touched by visitors etc.
  • It should also be considered to design your stand projects by taking social distance and crowd management into consideration and receiving an approval/ support from our contracted occupational health and safety company, NEHİR İSG will be necessary. Entrance without project approval is forbidden, as in the previous years.
  • All visitors that will be in the venue must undergo body temperature checks and “HES Code” controls between November 25-28, 2020.
  • It is obligatory for each person that will enter the venue to go through body temperature check. Persons with body temperature above 38°C and persons with symptoms will not be allowed into the venue.
  • Throughout the stand buildup and breakdown process, the stand construction personnel without a face mask and vest will not be allowed into the venue.
  • Only delivering/serving products which are prepared earlier and packed will be allowed, as it is forbidden to serve non-packed complimentary foods and tasting products. It is also forbidden to consume these products within the exhibition venue.
  • It is obligatory for Exhibitors and Visitors to wear face masks to cover their mouth and nose. It is also suggested to use additional protective equipment such as face shields.
  • It is obligatory for the Exhibitors to employ signages in their stand in order to help their personnel and visitors preserve social distance.
  • It is forbidden to smoke in the exhibition venue.

BUILD-UP PERIOD

Please note that there will be a 2-day preparation period for buildup of the stands. (Beginning from 23 November, 09:00 until 24 June, 18:00). If the stand has not been completed on Nov 24, 2020 at 18:00 p.m. a penalty of 245 € (V.A.T is included) per hour will be invoiced to the Exhibitors until the completion of the stand.
  • As the buildup of double deckers in 2 days is against the rules of Occupational Health and Safety, double decker stands are prohibited in the exhibition. Instead of projects that can’t be completed in 2-days buildup period, it is recommended to have simple and modular build up projects.
  • Use of welding is completely prohibited as it poses risks and violations to Occupational Safety.
  • Use of any kind of paint (water based, chemical etc.) is forbidden in the venue.
  • Possible delays may occur in vehicle entrances due to Covid-19 controls.

OHS DOCUMENT SUBMISSION AND PROJECT INSPECTION

It is obligatory to receive an approval form NEHİR Occupational Health and Safety company for each Space-Only stand to be built in the venue. It is also obligatory for each person entering the venue (Company owners, Exhibitors, Stand Constructor etc.) to share the necessary Occupational Health and Safety documents with NEHİR OHS Company.
For detailed information;
NEHİR OHS & DOCUMENTS
Authorized Person: Duygu Saka
Mobile: +90 545 830 12 08
E-Mail: 
isgdanismani@nehirisgm.com

PROJECT INSPECTION AND CONTROL
For detailed information;
Authorized Person: Muhammet Yıldırım
Mobile: +90 537 062 54 02
E-Mail: 
projedanismani@nehirisgm.com

 

WORKING CONDITIONS IN THE VENUE

All kinds of gypsum and gypsum-derived board, panel (cardboard gypsum plate, etc.), paint, all kinds of cement-derived slabs, panels and applications of wood cutting without dust bags. It is obligatory for all personnel with working approval and entrance badges to wear Personal Protective Equipment (Helmet, gloves, shoes, goggles, masks etc.) in the venue during the buildup and breakdown period. 
 

USE OF CARGO GATES ON EXHIBITION DAYS

Entrance of goods and materials between November 25-28 2020 can only be done between 08:30-09:30 in the morning and between 18:30-20:00 in the evening. Cargo gates will remain closed at other times.
 

STAND WORKS DURING EXHIBITION

It is forbidden to carry out stand works (maintenance etc.) during the visiting hours which is between 10:00-18:00. Exhibitors who would like to carry out stand works between 18:30-20:00 after the visiting hours should receive a work permit from the Organizer Office. Otherwise, the personnel will not be allowed into the venue and they will not be allowed to work.
 

PRODUCT TASTING AND COMPLIMENTARY FOODS

As required by Covid-19 measures, it is forbidden to display or leave complimentary food (snacks etc.) and beverages out and open to public use for tasting. Complimentary foods and sample products that are given to personnel and visitors must be packed. It is forbidden to consume these packed products within the exhibition venue.
 

SECURITY

The general safety of the exhibition venue is provided by Hyve Fuarcılık. We would like to remind you that once the size and crowd of the area are taken into account, the responsibility of all exhibitor stand materials belongs again to the exhibitor. Hyve Fuarcılık has no responsibility in this regard. We would like to remind you that your valuables or supplies must be kept locked and insured.
 

BREAKDOWN

Equipped Stands: Until 00:00 on November 28th, 2020.

Space Only Stands: Until 12:00 p.m. on November 29th, 2020.

The exhibition will close at 4:00 p.m. on November 28th, 2020. We kindly request the stand personnel to consider the following;
  • Electricity at the stands will be cut off at 4:15 p.m. Power supply needed for breakdown will be provided separately through the utility ducts beneath the ground.
  • Stand Breakdown will begin after 5:00 p.m. Personnel who will conduct the breakdown will not be allowed in the exhibition area before 5:00 p.m. In accordance with Occupational Health and Safety, stand breakdown process will not start before all visitors are cleared from the exhibition area.
  • Since the breakdown will begin at 5:00 p.m., exhibitors are responsible for taking extra care of their materials and goods at the exhibition area.
  • Stand materials cannot be removed out the exhibition area before 6:30 p.m.
  • Entrance of vehicles into the halls will not be allowed and cargo gates will not be opened before the removal of carpets/floor coverings.
  • Forklifts will be provided to exhibitors to load stand materials with a certain amount of fee during the breakdown process between 8:00 p.m. on November 28th, 2020 and 12:00 p.m. on November 29th, 2020.

WASTE REMOVAL

The exhibitor must have completely removed all materials used in the stands from the venue by 12:00 on November 29, 2020. The stand area should be cleaned and left by the exhibitor within the given breakdown period. In the event that the Exhibitors request that the waste to be removed from the stand that would be disposed of by HYVE FUARCILIK, the Exhibitor shall be invoiced in accordance with the number of trucks used at a disposal fee of 280 € (VAT included). Exhibitors are required to leave the stand areas clean and to have the Stand Area Delivery Document approved by HYVE FUARCILIK officials in order to obtain the permission to exit at the time of breakdown. In order to prevent waste disposal in stand area during stand breakdown period and avoid punitive conditions, it is suggested to include articles about waste removal obligation in the contract signed between the exhibitor and contractor company for stand construction and breakdown.

HYVE Operations Department

  Operational Support: +90 530 231 60 52
 
Exhibitor Manual
COVID-19 Exhibitor Guide
Contact Us!
Customer Success Team
worldfood.support@hyve.group
+90 212 291 83 10

WhatsApp Operational Support
+90 530 231 60 52

ORGANIZED by hyve.group

 

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